Shaw Floors Jobs

Job Title

SIS Operations Coordinator

Position Overview

Responsibilities:

• Enforce consistency and structure in daily operations processes

• Monitor reports that measure accuracy and timeliness of operations performed by SIS

• Serve as secondary POC to Financial Services to ensure all requests and issues are addressed and resolved in a timely manner

• Troubleshoot WinBid problems

• Initiate WinBid item master setup requests as well as create item master records for locally-controlled products

• Setup vendor and customer accounts

• Confirm shipment details and coordinate timely delivery of products

• Verify data on project logs

• Establish and maintain detailed records and files

• Follow up on past dues and enter notes to AR in Winbid

• Pull signed BOL and customer PO’s from OnBase

• Create Winbid Umbrellas and Account Contracts

• Support and manage E-Commerce administration

• Generate and distribute reports monthly, quarterly, annual or as-needed basis per account or contract.

• Create all necessary account codes: OSDM, Architect, Location, required for reporting and capturing of fees

• Manage the credit card receipts inbox, upload/commit the WinBid jobs, distribute receipts to appropriate parties and invoice jobs upon credit receipt

• Receive, upload, and manage the OnBase administration of all 3rd party vendor invoices and resolution of exceptions

• Manage daily processing and reconciliation of payables and receivables.

• Manage payable entries in WinBid A/P module for material internal system invoices and freight only invoices to ensure accuracy and timeliness

• Manage all credit memo entries in WinBid A/P module

• Research and manage monthly unreconciled invoice report

• Generate all claims in both Shaw system and WinBid, following up with the Claims department as needed

• Generate customer invoices in WinBid A/R module on material-only jobs

• Submit billings to customers’ online systems when required

• Inspect job closing report to ensure timeliness of job closings

• Maintain SIS End Use Codes list

• Oversee the maintenance of the departmental account and contract databases

• Scan archive file documents into OnBase to facilitate electronic records retention

• Assist with upkeep of our Team Drive

• Serve as a secondary POC (point of contact) to SIS Department.

Qualifications:

• High school diploma/GED, 1+ years of administration experience

• Demonstrated ability to be driven to action and willing to work on special projects and initiatives as needed.

• Demonstrated ability of excellent organizational skills and proficient computer skills.

• Associate must be able to make decisions and prioritize their own workload to meet all required deadlines.

• Knowledge of the industry and standard practices is beneficial. Ability to manage confidential information is required.

• Must have composition skills required for preparation of complex business correspondence.

• Associate must possess excellent communication skills necessary for corresponding with internal and external customers, as well as interdepartmental associates.

• Associate must perform independently, with minimal supervision, while operating within stated guidelines and achieving desired results.

Required Competencies:

• Communicate Effectively

• Learn and Apply

• Apply Work Standards

• Solve Problems

Work Shift

8 Hr non-rotating shift, Hrs fall to in punch day, Observed Calendar, shift starts AM

Shaw Industries is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.