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Shaw Industries Inc Project Coordinator | Spectra Contract Flooring in Norcross, Georgia

Job Title

Project Coordinator | Spectra Contract Flooring

Position Overview

Position Overview:

Coordinate contract flooring projects from the approval of the project through the final completion. Insure that each project is completed on schedule, that the quality meets all standards, that the projected profit levels are maintained or improved, and that the customer is completely satisfied.

Responsibilities:

  • Manage the flow of paperwork for the Account Manager's Projects

  • Identifying Contracts/PO's/Change Order's on projects and verify for accuracy before scanning and routing on

  • Build customer relations by returning documents in a timely manner

  • Create routing sheets to track the flow of paperwork in the office

  • Communicate with mills and other distributors to determine the availability of products

  • Responsible for placing material purchase orders and tracking them until delivery.

  • Respond with urgency and flexibility to meet frequently changing project schedules.

  • Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job

  • Make freight arrangements for products shipments in the most expeditious and cost effective manner

  • Thorough follow up is essential.

  • Distribute Sales Persons billing summary sheets bi-monthly for necessary billing to customers for work completed.

  • Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects.

  • Prepare AIA type billing monthly and maintain job folders for payment verifications and final invoicing.

  • Review for extras and change orders needed, determine necessary documents for billing, verify for accuracy.

  • Submit to Credit Manager for signatures and forward to client prior to draw date per contracts.

  • Complete accurate billing in system to match payment applications sent.

  • Follow up with client to verify all documentation received meets approval for payment.

  • Prepare necessary project close-outs at the end of projects

Requirements:

  • Proficiency in MS applications to include Word, Excel.

  • Strong verbal and written communication skills are mandatory due to extensive contact with general contractors and our project management group.

  • Ability to multi-task and consistently meet time-sensitive deadlines and communicate status to Management in a timely manner.

Preferred:

  • Construction administration background a plus

  • Some College acceptable.

  • At least 2 years clerical/administration experience preferred

Work Shift

8 Hr non-rotating shift, Hrs fall to in punch day, Observed Calendar, shift starts AM

Shaw Industries is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, gender identity, religion, sexual orientation, national origin, disability, genetic information, pregnancy, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

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