Shaw Industries Inc Project Coordinator - Union City in Union City, California
Project Coordinator - Union City
Spectra Contract Flooring is the largest commercial flooring contractor in the U.S and is part of the Berkshire Hathaway Family. We have over 25 locations nationwide and have all the resources needed to deliver commercial flooring projects anywhere in the U.S. Each Spectra location is home to a team of highly experienced flooring professionals that have provided flooring solutions for more than 350,000 major projects in a range of markets.
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Spectra Contract Flooring is currently seeking a dynamic individual to join our team in Union City, CA.
The Project Coordinator will coordinate contract flooring projects from the approval of the project through the final completion. This person will also ensure that each project is completed on schedule, that the quality meets all standards, that the projected profit levels are maintained or improved, and that the customer is completely satisfied.
Manage the flow of paperwork for the Account Manager's Projects
Identifying Contracts/PO's/Change Order's on projects and verify for accuracy before scanning and routing on
Build customer relations by returning documents in a timely manner
Create routing sheets to track the flow of paperwork in the office
Communicate with mills and other distributors to determine the availability of products
Responsible for placing material purchase orders and tracking them until delivery.
Respond with urgency and flexibility to meet frequently changing project schedules.
Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job
Make freight arrangements for products shipments in the most expeditious and cost effective manner
Thorough follow up is essential.
Distribute Sales Persons billing summary sheets bi-monthly for necessary billing to customers for work completed.
Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects.
Prepare AIA type billing monthly and maintain job folders for payment verifications and final invoicing.
Review for extras and change orders needed, determine necessary documents for billing, verify for accuracy.
Submit to Credit Manager for signatures and forward to client prior to draw date per contracts.
Complete accurate billing in system to match payment applications sent.
Follow up with client to verify all documentation received meets approval for payment.
Prepare necessary project close-outs at end of projects
Execute Action Plan
Adapt and Change
Demonstrate Good Judgment
Building Trusting Relationships
- High School Diploma/GED
Proficiency in MS applications to include Word, Excel.
Strong verbal and written communication skills are mandatory due to extensive contact with general contractors and our project management group.
Ability to multi-task and consistently meet time-sensitive deadlines and communicates status to Management in a timely manner.
Construction administration background a plus
Some College acceptable.
At least 2 years clerical/administration experience preferred
8 hour, day shift
Shaw is an Equal Opportunity Employer and is committed to providing a workplace free of discrimination, harassment, and retaliation. It is our policy to recruit, hire, train, and promote individuals in all job classifications without regard to race, color, religion, age, sex, sexual orientation, national origin, disability, veteran status, gender identity, or any other legally protected status.
Shaw Industries Group, Inc. is more than a flooring company – we are 22,000 people united in our vision of creating a better future for our customers, for our people, for our community and for our company. We provide carpet, resilient, hardwood, tile & stone, laminate, synthetic turf and other specialty items for residential and commercial markets worldwide. We meet diverse customer needs through an expansive portfolio of brands, including: Anderson Tuftex, COREtec, Patcraft, Philadelphia Commercial, Shaw Contract, Shaw Floors, Shaw Hospitality, Shaw Sports Turf, Southwest Greens, USFloors and more.
Headquartered in Dalton, Georgia, Shaw is a wholly owned subsidiary of Berkshire Hathaway with nearly $6 billion in annual revenue and representation throughout the U.S., as well as in Australia, Belgium, Brazil, Canada, Chile, China, France, Great Britain, India, Mexico, Scotland, Singapore and the United Arab Emirates. For more information about our company brands, operations and community involvement, visit www.shawinc.com.
If you need any additional assistance or accommodation or have questions, please contact us at firstname.lastname@example.org